Proposals and Contracts Coordinator
Location: San Antonio, TX
Job Summary:
As the Proposals and Contracts Coordinator, you will provide support to SecureInfo's Business Operations department by providing documentation management, order management, salesforce.com administration and proposal support/capture needs, as well as assist with marketing event planning.
Responsibilities:
Proposal and New Business Capture
- Develop and maintain a repeatable proposal process
- Write and update proposal content
- Define and create proposal templates
- Coordinate proposal content and deadlines from all proposal participants and subject matter experts
- Oversee proposal through life cycle
- Track Federal Sources IA, C&A Opportunities within the DoD, civilian, state and local governments
- Research "competitive" landscape and provide insight
- Work on boilerplate materials, resumes, past performance narratives, corporate overviews/capabilities statements, etc.
- Organize Bid/No Bid and Proposal Review Meetings
- Keep track of current RFI's, RFP's on government websites
Documentation Management
- Track status of documents (agreements) through process of review, negotiation, acceptance and execution
- Daily review and weekly reconciliation of outstanding agreements
- Follow up with responsible party to keep process moving
- Maintain all legal documents in virtual and physical files
- Review documents for compliance with accepted standards
- Prepare documents for signature
- Route documents for review internally and externally, both with legal and partners
- Ensure all parties have the fully executed documents and files updated
- Follow up on status of documents internally, with partners and legal
Order Management
- Review POs for acceptance to ensure compliance with quote, SOW or proposal
- Routes POs to appropriate delivery agent for acceptance
- Ensures A/R has valid orders for maintaining project data and resulting invoices
SalesForce Administration
- Prepare Booked Orders/Pipeline Report to EMT, first and mid month
- Create and maintain opportunities to support SBD, EMT and others
- Manage user access to the application
- Work with SalesForce support team to resolve problems
- Book orders in SalesForce after acceptance
- Maintain continuity of multiple orders, accumulating the revenue for extended projects
General Administrative
- Openly communicate with management and staff to maintain business process flow
- Communicate with partners, clients and staff
- Coordinate shipping of marketing materials for conferences and trade shows
Qualifications:
- Bachelor's degree preferred
- At least 3 years experience in an support role, preferably in a business operations, proposal or contracts administration department
- Proficiency with Microsoft Office products such as, Word, Excel and Outlook
- Working knowledge of Microsoft Access and general understanding of database principles
Benefits:
In exchange for your hard work we offer a great benefits package along with commensurate pay based on experience. Plus, we offer a very team oriented business casual environment where the staff is more like an extended family that likes working with each other and helping each other succeed.
To Apply:
To respond to this opportunity, please send resumes to irma.symons@secureinfo.com
EEO/AA/M/F/D/V
